Privacy Policy

1. Introduction

LawMotion Pte. Ltd. (UEN 202659374M) respects your privacy and complies with the Personal Data Protection Act 2012 (PDPA) of Singapore. This Privacy Policy explains how we collect, use, disclose, retain and protect personal data when you visit lawmotion.life, submit enquiries through our contact form, engage our legal services, communicate with our counsel team, or interact with us in any capacity as a client, prospective client, supplier or website visitor. By using this website you acknowledge this policy; separate consent may be required for specific processing activities beyond what is described here.

This policy applies to personal data processed by LawMotion as a data controller. Where we process personal data solely on behalf of an engaged client as part of legal services, the client's instructions and our engagement letter may govern additional confidentiality terms that supplement this policy.

2. Organisation identity

Data controller: LawMotion Pte. Ltd., 79 Robinson Road, #08-01 CPF Building, Singapore 068897. Privacy Officer contact: [email protected]. General enquiries: [email protected]. Telephone: +65 6335 7428. We are a Singapore law practice providing commercial contracts counsel, corporate advisory, dispute assessment, employment counsel, compliance reviews and regional matters with a Singapore law anchor.

3. Personal data we collect

We may collect the following categories of personal data depending on your interaction with us:

• Identity and contact data: name, job title, company name, email address, telephone number, postal address and other identifiers you provide in forms or correspondence.
• Enquiry and matter data: descriptions of legal issues, instructions, documents, contracts, correspondence, board materials, employment records and any other information you voluntarily provide for assessment or active legal services.
• Technical data: IP address, browser type and version, device identifiers, time zone, pages viewed, referral URLs and cookie identifiers where you have consented to analytics or preference cookies.
• Engagement and billing data: engagement letter references, fee estimates, invoices, payment references, tax identifiers where required and records of consent to our terms.
• Communication metadata: dates and times of calls, email headers and meeting notes where relevant to matter management.

We do not knowingly collect personal data from children under 13. If you believe a child has submitted data through our site, contact [email protected] and we will take appropriate steps to delete it.

4. How we collect personal data

We collect personal data when you: submit our contact form; email or telephone us; attend meetings at our Robinson Road gallery or via secure video; provide documents for conflict check or active matters; subscribe to service communications where offered; interact with cookie consent controls; or where permitted by law from publicly available registers and sources relevant to conflict checks.

5. Purposes of collection and use

We use personal data for the following purposes:

• Responding to enquiries and scheduling practice calls;
• Conducting conflict checks before accepting engagements;
• Providing legal services under signed engagement letters;
• Managing retainer relationships and matter workflows;
• Issuing invoices, collecting fees and maintaining financial records;
• Complying with legal, regulatory and professional obligations applicable to law practices in Singapore;
• Maintaining website security, preventing fraud and abuse including honeypot spam detection on forms;
• Improving website performance through aggregated analytics where you have consented;
• Sending service communications directly relevant to active client matters;
• Defending or pursuing legal claims where necessary.

We do not use your personal data to sell unrelated products such as fitness memberships, wellness retreats or automated legal templates without counsel involvement.

6. Legal bases and consent

Processing is based on one or more of the following: your consent (contact forms, optional cookies, marketing where applicable); contractual necessity (performing engaged legal services); legitimate interests (network security, firm administration, improving our Practice Gallery service delivery where balanced against your rights); and legal obligation (record-keeping, responding to court orders or regulator requests). You may withdraw consent for optional processing by contacting [email protected], subject to contractual and legal limits that may require us to retain certain records.

7. Client and matter data handling

Client matter files may include highly sensitive commercial, employment, regulatory and dispute information. Access is restricted to assigned counsel and support staff on a need-to-know basis. Documents are transferred through agreed secure channels — encrypted email where appropriate, secure file transfer or physical delivery at our office. We maintain internal procedures aligned with professional confidentiality obligations and PDPA principles, including access logging where systems permit. We do not use client matter content to train third-party artificial intelligence models.

8. Disclosure to third parties

We may disclose personal data to:

• Co-counsel, barristers or specialist advisers engaged with your consent;
• Opposing parties, courts, tribunals, mediators or arbitrators when required by procedure or law;
• IT hosting, email, document management and backup providers under contractual data protection terms;
• Professional indemnity insurers for claims administration;
• Accountants and auditors for firm compliance;
• Regulators, law enforcement or public agencies when required by applicable law.

We do not sell personal data to data brokers or unrelated advertisers. Where processors act on our behalf, we require confidentiality, security measures and PDPA-aligned contractual clauses.

9. Cross-border transfers

Personal data may be stored or processed on servers located outside Singapore where our hosting, collaboration or backup providers operate. In such cases we assess transfer risks and implement appropriate safeguards consistent with PDPA requirements, including contractual protections and provider security certifications where available. Clients with specific data residency requirements should raise them during intake so we can discuss feasible arrangements before engagement.

10. Retention periods

Retention depends on data category and legal requirements:

• Website enquiries not leading to engagement: typically up to 24 months unless you request earlier deletion and no legal hold applies.
• Client matter files: for the duration of engagement plus periods required by professional practice and limitation laws — often seven years or longer where litigation is possible.
• Financial and tax records: as required by Singapore law, typically five to seven years minimum.
• Cookie consent records: six months from your last choice, stored locally in your browser and not on our servers except where aggregated.
• Security logs: typically 90 days to 12 months depending on system configuration.

When retention periods expire, we securely delete or anonymise data unless a legal hold requires continued storage.

11. Your rights under the PDPA

Subject to exceptions in the PDPA, you may:

• Request access to personal data we hold about you;
• Request correction of inaccurate or incomplete personal data;
• Withdraw consent for optional processing where consent is the legal basis;
• Request information about how your data has been used or disclosed in the past year where applicable.

Submit requests to [email protected] with sufficient detail for identification. We respond within reasonable timeframes prescribed by law, typically within 30 days. We may charge a reasonable fee for manifestly unfounded or excessive requests. If concerns remain unresolved, you may contact the Personal Data Protection Commission (PDPC) in Singapore.

12. Security measures

We implement administrative, technical and physical safeguards including access controls, role-based permissions, encryption in transit for electronic communications where appropriate, secure backup procedures, staff confidentiality training and incident response planning. No method of transmission or storage is completely secure; report suspected incidents promptly to [email protected] so we can investigate and notify affected individuals or regulators where required by law.

13. Automated decision-making

We do not make solely automated decisions with legal or similarly significant effects about individuals without human review. Form spam filtering uses automated honeypot checks but human staff review substantive enquiries.

14. Links to other websites

Our site may link to third-party websites such as government registers or professional bodies. We are not responsible for their privacy practices. Review their policies before submitting personal data.

15. Cookies and similar technologies

See our Cookie Policy at /cookies.php for detailed categories, durations, vendors and consent controls. Strictly necessary cookies support core site functions; analytics and preference cookies require your consent via our banner.

16. Marketing communications

We do not send unsolicited marketing for unrelated wellness, fitness or lifestyle products. Occasional updates about our legal services may be sent to existing clients or enquirers who have consented or where permitted by law. You may opt out of non-essential communications by contacting [email protected].

17. Changes to this policy

We may update this Privacy Policy to reflect legal, regulatory or operational changes. Material updates will be indicated by revising the Last updated date above. Continued use of the website after changes constitutes acknowledgement where permitted by law. For engaged clients, significant changes affecting matter data handling will be communicated where appropriate.

18. Contact

Privacy Officer — [email protected]
LawMotion Pte. Ltd., 79 Robinson Road, #08-01 CPF Building, Singapore 068897
+65 6335 7428
Last updated: 21 July 2026